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""You have done an excellent job and your expertise
and support in Video Conferencing is unbelievable".
- Sahara India.
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Millennium Conferencing Systems Pvt. Ltd. |
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Privacy
Statement |
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Millennium Conferencing Systems Pvt. Ltd
For the purposes of this Policy, “Personal
Information” means any information, recorded in any
form, about an identified individual, or an
individual whose identity may be inferred or
determined from the information. Information,
recorded in any form, about more than one individual
where the identity of the individuals is not known
and cannot be inferred from the information
(“Aggregated Information”) is not subject to this
policy. Millennium Conferencing Systems Pvt. Ltd
(“MILCONSYS”) retains the right to use Aggregated
Information in any way that it determines
appropriate.
In the event you have questions about (a) access to
Personal Information; (b) the collection, use,
management or disclosure of Personal Information by
MILCONSYS; or (c) this Privacy Policy, you may
contact our Privacy Officer by sending an e-mail to
privacy@milconsys.net ; telephoning MILCONSYS by
calling (+9120) 26128700 or writing to Millennium
Conferencing Systems Pvt. Ltd at 7-B, Mittal
Court, 478 Rasta Peth, Pune 11.Maharashtra. India.
MILCONSYS COLLECTION, USE & DISCLOSURE OF PERSONAL
INFORMATION
MILCONSYS uses the Personal Information provided
verbally or in writing (including via electronic
media) by its affiliates, and also by, among others,
its customers, consultants, users, channel partners,
strategic partners, resellers, suppliers,
contractors, and distributors (including their
employees) in order to:
Manage our relationship, including the provision of
information about products and services, with, among
others, MILCONSYSs’ affiliates, customers,
consultants, users, channel partners, strategic
partners, resellers, suppliers, contractors and
distributors
Manage MILCONSYS’ relationship with channel
partners, including sales incentive programs for
partner employees;
Meet any legal or regulatory requirement; and
Such other purposes consistent with these purposes.
MILCONSYS collects only such information from
individuals or organizations as is required for the
purposes of providing products, services or
information to them. Because MILCONSYS is a global
organization, Personal Information may be shared
among MILCONSYS’, and/or its affiliates’, offices or
channel partners in other countries, including
India, the United States and the European Economic
Area. While MILCONSYS will take all reasonable
measures to ensure the standards of protection found
in India are applied, this cannot always be
guaranteed. Your information may be stored and
processed in India or any other country where
MILCONSYS, and/or its affiliates, or channel
partners are located.
Your provision of Personal Information to MILCONSYS
means that you agree and consent that we may
collect, use and disclose your Personal Information
in accordance with this Privacy Policy. If you do
not agree, you are requested not to provide any
Personal Information to MILCONSYS. You may wish to
note that, in some instances, products, information
or services can only be offered if you provide
Personal Information to MILCONSYS. If you choose not
to provide us with any required Personal
Information, MILCONSYS may not be able to offer you
those products, services or information.
Personal Information will be collected, to the
extent possible, directly from the individual
concerned. Unless permitted by law, no Personal
Information is collected about an individual without
first obtaining the consent of the individual to the
collection, use and disclosure of that information.
MILCONSYS does not sell, trade, barter or exchange
for consideration any Personal Information it has
obtained.
Except in connection with personnel and benefit
administration, MILCONSYS does not knowingly collect
Personal Information from anyone under the age of
18, especially children under 13, and does not use
such information if it discovers that it has been
provided by a minor.
MILCONSYS may disclose Personal Information to,
among others, its affiliates, agents, contractors or
third party service providers, which perform
services on behalf of the company or assist
MILCONSYS as part of our delivery of products,
services or information. Using contractual or other
arrangements, MILCONSYS shall ensure that such
Personal Information is used solely as directed by
MILCONSYS and that such affiliates, agents,
contractors or third party service providers, with
respect to that information, act in a manner
consistent with the relevant principles articulated
in this Policy.
Personal Information may also be subject to transfer
to another organization in the event of a merger,
sale of assets or business units or change of
ownership of all or part of MILCONSYS. This will
occur only if the parties have entered into an
agreement under which the collection, use and
disclosure of the information is restricted to those
purposes that relate to the business transaction,
including a determination whether or not to proceed
with the business transaction, and is to be used by
the parties to carry out and complete the business
transaction.
Please note that there are circumstances where the
use and/or disclosure of Personal Information,
without consent, may, subject to the laws of the
applicable jurisdiction, be justified or permitted.
There are also circumstances where MILCONSYS is
obliged to disclose information without consent.
Such circumstances include:
Where required by the laws of the applicable
jurisdiction or by order or requirement of a court,
administrative agency or other governmental
tribunal;
Where MILCONSYS believes, upon reasonable grounds,
that it is necessary to protect the rights, privacy,
safety or property of an identifiable person or
group;
Where it is necessary to establish or collect monies
owing to MILCONSYS;
Where it is necessary to permit MILCONSYS to pursue
available remedies or limit any damages that the
company may sustain; or
Where the information is public.
Where obliged or permitted to disclose information
without consent, MILCONSYS will not disclose more
information than is required.
ACCURACY & RETENTION
MILCONSYS endeavours to ensure that any Personal
Information provided and in its possession is as
accurate, current and complete as necessary for the
purposes for which MILCONSYS uses that information.
MILCONSYS retains Personal Information as long as
the company believes it is necessary to fulfil the
purpose for which it was collected. MILCONSYS has in
place a Records Retention Policy which outlines the
procedures for the retention and subsequent
disposition of MILCONSYS’ records including those
that contain Personal Information. Currently,
MILCONSYS holds Personal Information in India as
well as in other countries where MILCONSYS does
business.
SECURITY
MILCONSYS endeavours to maintain appropriate
physical, procedural and technical security with
respect to its offices and information storage
facilities so as to prevent any loss, misuse,
unauthorized access, disclosure, or modification of
Personal Information.
MILCONSYS further protects Personal Information by
restricting access to it to those employees that
need to know the information in order that MILCONSYS
may provide its products, services or information.
If any MILCONSYS manager or employee misuses
Personal Information, this will be considered as a
serious offence for which disciplinary action may be
taken, up to and including termination of
employment. If any individual or organization
misuses Personal Information – provided for the
purpose of providing services to MILCONSYS - this
will be considered a serious issue for which action
may be taken, up to and including termination of the
agreement between MILCONSYS and that individual or
organization.
MILCONSYS’ WEB SITES AND NETWORKS
MILCONSYS provides clients and others with general
access to public web sites and restricted access to
extranets. Our web servers track general information
about visitors such as their domain name and time of
visit. MILCONSYS’ web servers also collect and
aggregate information regarding which pages are
being accessed. This information is used internally,
only in aggregate form, to better serve visitors by
helping us to manage our sites; diagnose any
technical problems; and improve the content of our
Web sites
During the course of using the Internet, an
individual may encounter “cookies”, which are files
or pieces of information that may be stored on a
computer’s hard drive when an individual visits a
web site. MILCONSYS uses cookies to deliver
personalized content, to save registered users from
having to re-enter their password repeatedly, and to
occasionally tailor our information offerings to how
users use the site. For the most part, MILCONSYS
uses session-based cookies but may use persistent
cookies in some instances (e.g. to maintain
preferences like "Country" selection).
Please note that for security purposes and to ensure
that our Website and networks remain available for
use, MILCONSYS employs software programs to monitor
network traffic, to identify unauthorized attempts
to upload or change information, and to prevent
denial of service or other attacks intended to cause
damage. Evidence of such acts may also be disclosed
to law enforcement authorities and result in
criminal prosecution under the laws of the
applicable jurisdiction.
ACCESSING AND UPDATING PERSONAL INFORMATION
MILCONSYS permits the reasonable right of access and
review of Personal Information held by the company
about an individual and will endeavour to provide
the information in question within a reasonable time
and no later than 30 days following the request.
MILCONSYS reserves the right not to change any
Personal Information but will append any alternative
text the individual concerned believes to be
appropriate.
To guard against fraudulent requests for access,
MILCONSYS will require sufficient information to
allow it to confirm that the person making the
request is authorized to do so before granting
access or making corrections.
MILCONSYS reserves the right, subject to the laws of
the applicable jurisdiction, to decline to provide
access to Personal Information where the information
requested:
a) Would disclose (i) Personal Information,
including opinions, about another individual or
about a deceased individual; or (ii) trade secrets
or other business confidential information that may
harm MILCONSYS or the competitive position of a
third party or interfere with contractual or other
negotiations of MILCONSYS or a third party;
b) Is subject to solicitor-client or litigation
privilege;
c) Is not readily retrievable and the burden or cost
of providing it would be disproportionate to the
nature or value of the information;
d) Does not exist, is not held, or cannot be found
by MILCONSYS;
e) Could reasonably result in (i) serious harm to
the treatment or recovery of the individual
concerned, (ii) serious emotional harm to the
individual or another individual, or (iii) serious
bodily harm to another individual; or
f) May harm or interfere with law enforcement
activities and other investigative or regulatory
functions of a body authorized by statute to perform
such functions.
Where information will not or cannot be disclosed,
the individual making the request will be provided
with the reasons for non-disclosure.
MILCONSYS will not respond to repetitious or
vexatious requests for access. In determining
whether a request is repetitious or vexatious,
MILCONSYS will consider such factors as the
frequency with which information is updated, the
purpose for which the information is used, and the
nature of the information.
AMENDMENT OF MILCONSYS’ PRACTICES AND THIS POLICY
This statement is in effect as of January 1, 2005.
MILCONSYS will from time to time review and revise
its privacy practices and this Privacy Policy. In
the event of any amendment, an appropriate notice
will be posted on MILCONSYS’ web site. Other means
may also be used to provide notice of any change in
policy and practices. Policy changes will apply to
the information collected from the date of posting
of the revised Policy Statement to MILCONSYS’ web
site as well as to existing information held by
MILCONSYS. |
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